AMA Style Guidelines

Anesthesia eJournal (AEJ)

AMA Style Guidelines

General

• Times New Roman, 12 point font

• Single-spacing (unless otherwise noted)

• Separate paragraphs by a double space (do not indent).

• One-inch margins

• Use only one space after the last punctuation of sentences. If including a reference, end the sentence with the appropriate punctuation mark followed by the superscript number for reference.

 

Cover Letter 

• Include name, home and work addresses, home and work telephone numbers and email addresses of corresponding author(s). 

• Include the Authorship, Financial Disclosure, Conflict of Interest Acknowledgement

• Include permission to publish identifiable persons in photographs, copyrighted materials, and any material not belonging to the author.

• Include acknowledgments, disclaimers, sources of financial support (or claim of no conflict of interest.)

Title Page (Double-spaced)

• Title of manuscript. Titles should be concise and contain the key information of the manuscript. Only capitalize major words.
• Running title- Should emphasize the main point in 2-5 words. Do not include authors’ names or institutions in the running head or in the manuscript. 
• Full names, professional credentials, institutional or academic affiliation(s), and city and state of all authors in publication order 
• Name, address, e-mail address, and telephone (home and work) and fax numbers of author to whom correspondence should be addressed
• Institution(s) at which the work was performed
• Grant or other financial support used for the study
• Key words for indexing: 3 to 5 CINAHL search terms


 Manuscript Style

Abbreviations and Symbols- Avoid nonstandard abbreviations. Use the full term for an abbreviation or symbol on first reference, unless it is a standard unit of measure.

Acronyms- Spell out acronyms when first used and include acronym. Afterwards, replace phrase with acronym. If you only use the phrase once, do not list acronym.

For example: The World Health Organization (WHO) celebrated the implementation of their constitution in 1948. WHO has been an important voice in the healthcare field for many years.

Headings- Use a consistent pattern of organization. If appropriate, follow IMRAD pattern: Introduction, methods, results, and discussion.

Jargon- Avoid jargon and slang. Additionally, avoid words and phrases that are vague or depersonalizing.

Numbers- Use numerals for numbers in-text. Exceptions: spell out the number when it begins a sentence, title, subtitle or heading, ordinals first through ninth, numbers in quoted material, and common fractions.

Personal pronouns- Avoid sex-specific and common-gender pronouns when possible. Try replacing such pronouns by rewording the sentence to use a plural pronoun that is not gender specific. For example, instead of:  “An anesthesia provider must incorporate his past experiences…” try instead removing the gendered pronoun. “An anesthesia provider must incorporate past experience…” or using a neutral pronoun: “Anesthesia providers must incorporate their past experiences…”

Proper names (Drugs, Equipment, etc.)- Use complete generic names only, unless the trade name is essential to the discussion. The trade name of a particular drug may be cited in parentheses the first time the generic name appears.

Units of Measure- Physiologic measurements should be reported in metric units (International System of Units, SI); conventional units may be placed in parenthesis after the SI units. Use metric units or decimal multiples for length, height, weight, and volume. Show temperature in degrees Celsius, blood pressure in millimeters of mercury, and volume (liquid and gas) in

milliliters, not cubic centimeters. Laboratory values may be reported in conventional units.

 

References

• All references should be cited in the manuscript body, tables or figures in consecutive numerical order using superscript Arabic numerals. Use numerals outside periods and commas, and inside colons and semicolons.

              For example: Collected data suggests the following1:

• When using an author’s name in text, only surnames are used.  For more than 2 authors, include the first author’s surname followed by “et al.”

              For example: Doe et al2 concluded that…

• The references page should start on a separate page following the text. References must be numbered consecutively by their order of appearance in the text.

• Note capitalization differences for references. For book chapters, journal article names, and like materials capitalize only first word and the word following a colon.

• References cited in figures and tables must be numbered sequentially as if they are cited where the figure or title is first cited in the text. In the text, designate reference numbers either as superscripts or on the line in parentheses. 

• Check all references for accuracy and completeness.

• Abbreviate journal titles as found in Index Medicus. If in doubt as to the correct abbreviation, cite the complete journal name. Do not use periods in abbreviations of journal titles.

• List all authors, but if the number exceeds 6, list only the first 3 authors followed by et al.

 

Please follow the format and punctuation shown in the following examples. For other sources not listed here, follow the 10th edition of AMA guidelines.

 

Journal (If online, add URL and date of access as shown)

Last name and initials of author(s). Article title. Journal Title. Year of publication;volume(issue #): inclusive page numbers. URL. Date of access.

Example:
1. Pun BT, Gordon SM, Peterson JF, et al. Large-scale implementation of sedation and delirium monitoring in the intensive care unit: A report from two medical centers. Crit Care Med. 2005;33(6):1199-1205.

 

Books

Last name and initials of author(s). Title of Book. Edition number (if after first edition). Editor’s last name and initials (if any); City, State of publication: Publisher name; copyright year:page numbers (if specifically cited). 

Example:
2. Munhall PL, Boyd CO. Nursing Research: A Qualitative Perspective. 2nd ed. New York, NY: National League for Nursing; 1998.

 

Book Chapters 

Last name and initials of author(s). Title of chapter. In: Editor’s last name and initials (if any), ed. Title of Book, Edition number (if any). City, State of publication: Publisher name; copyright year:page numbers (if specifically cited). 

     Example:
     3. Lewinsohn P. Depression in adolescents. In: Gottlib IH, Hammen CL, eds. Handbook of      

     Depression. New York, NY: Guilford Press; 2002:541-553.

 

Online References

Last name and initials of author(s), if given. Title of the specific item cited (if none, use the name of the organization responsible). Name of the Web site. URL (verify the link still works). Publication date. Updated date. Date of access.
     Example:
     4. Slight Outbreak of Hand, Foot, Mouth Disease Reported in Triad. ProMED-mail Web site.      

      http://promedmail.org. Updated March 8, 2012. Accessed April 29, 2012.

 

 

Tables, Legends, and Illustrations/Artwork (Double-spaced)

• Include 1 table per page

• Number tables consecutively in the order mentioned in manuscript body and include titles for each

•Each column within a table should have a heading.

•Abbreviations must be explained in a footnote.

• Embed figures and legends in manuscript for first submission; separate figures and legends if the manuscript accepted 

• Accepted manuscripts must be submitted with artwork (figures and photographs) in a high-resolution format (300 dpi or above.) Figures such as graphs and data points should be provided in the file along with the other parts of the manuscript (as a Microsoft Word text file). Do not submit files downloaded from the Internet; these are low resolution and reproduce poorly. Preferred file formats are TIFF and EPS. Although JPG and BMP are acceptable, these formats are not the best to use, as they are low resolution. Photographs in which the patient could be recognized must be accompanied by a statement signed by the patient or patient’s guardian granting permission to publish the photograph for educational purposes. If permission is not obtained, the photograph will be omitted or cropped to ensure that the patient’s identity is not disclosed.

•Figure legends should begin on a new manuscript page, after the tables. They should be inserted in consecutive order.

 

Summary of Key Points (double-spaced)

• Summary or bulleted list of practical bedside clinical applications of research findings (4 to 6 items with 2 to 3 sentences serving as introduction) for Clinical Pearls page.

• Include as a separate, numbered page within the same document file as the manuscript text.